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Accounting instructors (instructor revenue)

Accounting instructors (instructor revenue)

Last updated: February 3, 2026

The Instructors page gives you a per-instructor financial view for a chosen period. It’s mainly used when you need to answer:
  • How much did this instructor sell through Alba?
  • What is the net amount after fees and taxes on fees?
  • Which specific payments make up the total (for audit or payroll)?
This page only covers payments processed through Alba for the selected location.

Where to find it

Go to Admin panel → Location → Accounting → Instructors.
You’ll only see instructors that are linked to this location.
  • If none are linked, you’ll see a message like “There are no instructors linked to your location.”

How the period works

Even though this page lives under Accounting, it uses the same date-range period concept as the Statistics area.
  • Timezone: The period is interpreted in the venue’s timezone.
  • What date is used: Transactions are included based on when the payment happened.
  • End date: The full end date is included (so selecting an end date includes that whole day).

Page layout (what you’ll see)

1) Instructor selector

At the top, choose an instructor from Select instructor.
Nothing loads until an instructor is selected.

2) Summary cards (the two key numbers)

After you select an instructor, you’ll see:
  • Gross income: Total paid by customers for this instructor in the period (only through Alba). Refunds reduce this number.
  • Net total: What’s left after fees and taxes on fees. The text under the card shows the total fee and total taxes used for the calculation.
These are the numbers most venues use for revenue share or payroll support.

3) Transactions table (the audit trail)

Each row is one payment (or refund) tied to the instructor.
Typical columns:
  • Transactions: Category + date/time, plus a small reference snippet.

You may also see a check icon:

  • On newer payments it indicates “Settled and paid out” (included in a payout).
  • On older payments it may always show as checked.
  • Status: Simplified labels such as Paid, Paid and refunded, Refunded.
  • Info: What the payment relates to (booking/event/voucher), with customer and timing details when available.
  • Amount: What the customer paid (or what was refunded).
  • Net: What remains after fees. Hover to see the fee amount.

Refund note (important)

Refunds can look different depending on how old the payment is. In some older cases, you may see:

  • Amount = 0, but an original amount shown in brackets
  • Net may be negative (because the original fee was still deducted)
This is normal and is exactly why the table is useful for payroll/auditing.

Export and pagination

  • Export list: Downloads an Excel file for the selected instructor and period (useful for payroll and reporting).
  • Load more transactions: Loads additional rows in larger batches when there are many transactions.

Summary

Use Accounting → Instructors when you need an instructor-specific answer:
  • Gross and net totals for a period
  • A transparent list of the underlying payments
  • An exportable Excel file for payroll/revenue sharing
For location-wide accounting totals, use Accounting → Overview, and for bank reconciliation use Accounting → Settlements.