The Accounting Overview page is your month-end scoreboard. It’s built for reconciliation and bookkeeping—not for day-to-day operational decisions like staffing or opening hours.Use it to answer:
- How much customers paid this month
- What was deducted in fees (and taxes on fees)
- What your net income is after deductions
- Why the money you receive in the bank doesn’t always line up neatly with the calendar month
Where to find it
Go to Admin panel → Location → Accounting → Overview.Everything you see is per location (so make sure you’re on the right venue).
How the month selection works
Month-based reporting (no custom range)
Unlike the Statistics pages, Accounting Overview is strictly calendar-month based. You pick a month, and all numbers are calculated for that month.Month picker
At the top of the page you choose month + year. The page updates as soon as you change the period.Timezone notice (older months)
If you select 2025 or earlier, you may see an info notice saying the Accounting Overview can differ slightly from the Statistics pages.- Accounting (2025 and earlier): calculated using UTC
- Statistics: uses your venue’s local timezone
- That can cause small differences when you compare the same month across the two areas
- From 2026 onwards, they follow the same timezone logic and should match much better
KPI cards (the quick monthly sanity check)
At the top you’ll see a row of KPI cards. These give you a fast “does this look right?” summary before you dive into the tables.Gross income
What it is: The total amount customers paid in the selected month before fees and taxes.How to read it: Think of this as your top-line card revenue through Alba for the month.Net income
What it is: What your venue keeps after transaction fees, any fixed fees, and relevant taxes.Important: This is a month-based result. Bank payouts can arrive later depending on how the payment provider groups settlements.Total fees
What it is: The total deducted fees in the month (transaction fees and any fixed fees).You’ll typically see that fees can include tax/VAT on the fee portion.Total refunded
What it is: Refunds processed in the selected month.Tip: A refund can happen in a different month than the original sale, so refunds may “belong” to earlier activity.Transactions
What it is: Number of completed payments in the month.Note: Refunds are not counted as transactions.
Payment categories (the breakdown table)
Below the KPIs you’ll find a table called Payment categories. This is where you understand what made up the month.What the columns mean
- Category: What was sold (e.g. bookings, memberships, gift cards, etc.)
- Gross: What customers paid in that category
- Fee: Fees deducted for that category (with taxes/VAT shown under the fee line)
- Net: What remains for your venue in that category after deductions
Totals row
At the bottom there’s a totals row that sums the month and matches the KPI cards.Some categories include a small info tooltip. These typically explain things like:
- Special fee splits for certain event types
- How taxes/VAT are handled for that category
Fixed fees (only if you have them)
If your location has fixed monthly fees, you’ll see an extra table called Fixed fees.This table usually shows:
- The fee type
- Quantity
- Unit price
- Subtotal
- Taxes/VAT
- Total
Why this matters: Fixed fees are one of the most common reasons that “gross minus transaction fees” doesn’t equal your net income. They’re part of the full cost picture for the month.
Download the monthly PDF
In the Payment categories section there is a Download PDF button. This gives you a clean month summary with the same figures you see on the page—ideal for:
- Sending to your accountant
- Attaching to month-end documentation
- Keeping consistent monthly archives
How to use this page in practice (simple month-end routine)
- Step 1: Start with Net income: This is the month’s result after deductions.
- Step 2: Check Total refunded: If refunds are unusually high, expect the month to look “worse” even if bookings were strong.
- Step 3: Use Payment categories: Confirm the mix (bookings vs products) looks reasonable.
- Step 4: Reconcile to bank payouts: Go to Accounting → Settlements to match deposits. Timing differences are normal; settlements often span month boundaries.
- Step 5: Keep invoices in mind: Go to Accounting → Invoices for Alba invoices (useful when explaining deductions and differences).
FAQ
How the timezone notice works
For 2025 and earlier, Accounting Overview can be calculated differently than Statistics because of timezone handling. This can create small differences. From 2026 onward, both areas use the same logic and should match more closely.Why “Net income” doesn’t match a single payout
Because payouts are grouped and paid out by the payment provider’s settlement timing. Use Accounting → Settlements to see what was actually paid out and when.What “Transactions” means
It’s the count of completed payments in the selected month. Refunds are not counted as transactions.What “Total refunded” means
It’s the refund amount processed in the selected month, even if the original payment happened in a previous month.What “Download PDF” gives me
A month summary report that matches the tables on the page—handy for bookkeeping and sharing with your accountant.